Truebooks
Online
(6)
TruebooksOnline
(6)
Welcome to Truebooks,
Contractors and Tradesmen: Stop Chasing Receipts and Start Getting More Jobs Done!
At Truebooks, we get it. You’ve been laying down the hammer and turning wrenches for a while and now realize it’s time for some real support.
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Verified business
6 customer reviews
Kelsey Dearborn
I run a multi-service business specializing in podcast management, online business management, and system setup for entrepreneurs.
As a busy entrepreneur and mom, staying on top of my bookkeeping was a constant challenge—it was outside my zone of genius and always felt overwhelming.
Before partnering with Hugo and Rosemine at Truebooks, my finances were a tangled mess. Tax season became a frantic scramble to piece everything together, leaving me stressed and frustrated because I knew I wasn’t giving this critical part of my business the attention it needed.
I spent countless hours trying to make sense of the numbers, only to feel more lost and unsure. It was draining, and it took precious time away from growing my business and being present with my family.
Now, with Truebooks managing my bookkeeping, I have the freedom to focus on my clients and spend quality time with my son. Knowing my finances are in such capable hands has lifted a huge weight off my shoulders. Working with Hugo and Rosemine has brought me peace of mind and positioned my business for long-term growth.
Thank you, Truebooks, for being such an essential and reliable part of my team!
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Todd
Before working with Truebooks, I struggled to find the time and focus needed to properly manage my bookkeeping. As a result, mistakes started creeping in, and I realized I needed someone reliable to bring consistency and clarity to my business finances.
Truebooks stood out with their human approach. Their discovery process was not only organized but also tailored to my specific needs, and Hugo was a pleasure to work with throughout the process.
Right from the start, they corrected several issues in my books and introduced tools like Hubdoc, which have been game-changers for managing invoicing and expenses.
Now, I don’t worry about my bookkeeping anymore. I have complete peace of mind knowing I have a trusted partner who ensures everything is handled accurately and on time.
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Steven
My name is Steven St. Louis, and I’m the owner of SS Plumbing and Heating. When our business started growing, we needed someone to organize and keep track of our books.
I wasn’t frustrated, but I did feel a little stressed—I just wanted someone reliable to handle our records.
Since this was our first time running our own business, we’d never hired a bookkeeper before, so we didn’t know what to expect. Truebooks has been exceptional from the start! They were the first bookkeeping service we worked with, and they made a huge difference.
Once we started using their services, the stress of managing the books dropped dramatically. I could finally focus more on my work, my customers, and my jobs without worrying about all the paperwork piling up. Thanks to Truebooks, I’ve been able to boost the productivity of my business and spend more time where it really matters.
Great job, Truebooks! 🙂
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Reply from Truebooks
Thank you so much, Steven, for taking the time to share your experience with Truebooks! We're thrilled to hear that our services have helped relieve the stress of managing your books and allowed you to focus on what you do best—serving your customers and growing your business. It’s been a pleasure working with you and supporting SS Plumbing and Heating as you navigate this exciting stage of growth. Knowing we’ve helped make a positive impact on your productivity and peace of mind means the world to us. Thank you for trusting Truebooks with your bookkeeping needs. We look forward to continuing to support your success! 🙂
Sarah Keats
My experience with Rosemine and her team at Truebooks is that they are committed to assisting every client's business. They achieve their goal by offering skills that are second to none.
They are expert in their field and professionals who provide support. They collaborated with me to enhance the way my business data was collected to provide the most accurate results. In depth knowledge and excellent results.
At Truebooks, they keep on updating their services, researching what is best for their clients and maintaining their current best for each project.
Would recommend!
-Sarah Keats
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Reply from Truebooks
Thank you so much, Sarah, for your thoughtful and generous words! It means a lot to us that you recognize the effort and care we put into supporting each client's business. Helping you enhance your business data processes and seeing the positive results has been incredibly rewarding for our team. We’re always striving to stay ahead with updates and research to ensure our clients get the very best, so it’s wonderful to hear that you value those efforts. We’re grateful for your trust and your recommendation—it truly fuels our commitment to excellence! Warm regards, Rosemine and the Truebooks Team
Sarah Keats
My experience with Rosemine and her team at Truebooks is that they are committed to assisting every client’s business. They achieve their goal by offering skills that are second to none. They are expert in their field and professionals who provide support. They collaborated with me to enhance the way my business data was collected to provide the most accurate results. In depth knowledge and excellent results. At Truebooks, they keep on updating their services, researching what is best for their clients and maintaining their current best for each project. Would recommend! More...
Reviewed on Facebook
Alex Maz
Always professional and helpful
Reviewed on Facebook
What kind of accounting services do you provide?
Truebooks have been working with Contractors and Tradesmen for over 10 years.
We serve our clients virtually and work exclusively with leading cloud-based technology.
We offer the following services:
Stop Chasing Receipts System - (receipt management tailored to contractors’ needs)
Cloud Automated Bookkeeping
Direct Deposit Payroll and CRA Remittances
GST and WCB Filing
Employee Float Expense Tracking
Supplier Bill Payment Scheduling
Peace of Mind Checklist
Monthly “On Track” Report
Industry Advisory Services
Why is it so important for businesses to hire a great accountant?
For Contractors and Tradesmen, having a Top financial support team (including a great accountant) is essential for running a successful business.
While Truebooks specializes in bookkeeping and other office services, we understand an accountant's crucial role.
Here’s why hiring a great accountant, along with our services, is a smart move:
1. Stay Organized and Save Time:
You’re busy on job sites, managing crews, and meeting deadlines. The last thing you want is to spend your evenings sorting through receipts and invoices. While Truebooks takes care of organizing your financial records and keeping everything up-to-date, a great accountant provides the next level of financial oversight and strategic planning when required.
2. Ensure Compliance and Avoid Penalties:
The world of taxes, GST, WCB, and CRA remittances can be a minefield. One mistake can lead to costly penalties. A great accountant ensures your business stays compliant with tax laws and regulations, working alongside our bookkeeping team to provide accurate information when required.
3. Better Financial Management:
Understanding where your money is going and how much profit you’re making is crucial. While we provide clear, accurate financial reports and keep your books in order, a great accountant analyzes these reports to help you make informed decisions. They can offer additional insights into budgeting, financial planning, and profitability.
4. Cash Flow Management:
Cash flow is the lifeblood of any contracting business. Truebooks helps you manage your cash flow by keeping track of all transactions, but a great accountant takes it a step further by providing or validating strategies to optimize cash flow and ensure financial stability. Our team can assist in the implementation of the strategies.
5. Expert Advice and Support:
From deciding whether to lease or buy new equipment to finding the best financing options out there, a great accountant offers additional valuable advice tailored to your industry. They’re a partner in your business, providing the strategic guidance you need to navigate financial challenges.
6. Peace of Mind:
Knowing your finances are in expert hands gives you peace of mind. With Truebooks handling your day-to-day bookkeeping and your accountant providing higher-level financial guidance, you can focus on growing your business and delivering quality work, confident that your financial health is being looked after.
At Truebooks, we work closely with the accountant of your choice to ensure your bookkeeping is accurate and up-to-date. This collaboration ensures you have a strong financial foundation, allowing you to concentrate on getting more jobs done and growing your business.
What do you love most about your job?
Without a doubt, helping Contractors and Tradesmen with the entrepreneurial aspect of running their business. Most of them are top-notch tradesmen but handling or delegating the office work is a whole different ball game.
Our clients often aren’t aware of or ignore how effective the new tech is. It lets them handle remaining admin tasks faster, cut costs, and free up their evenings and weekends.
This means they can spend more time completing jobs or with their family, rather than drowning in paperwork.
Seeing them find more time to enjoy their life or reinvest in their business is what makes our job so rewarding
What inspired you to start your own business?
When I (Rosemine) was expecting my daughter, I knew I didn’t want to return to the grind of the corporate world after my maternity leave. I wanted to stay involved in supporting our household but also be there for my growing family.
After earning my bookkeeping diploma, I recognized an opportunity to start a business dedicated to supporting Contractors and Tradesmen. It perfectly aligned with my passion for helping others.
My spouse Hugo joined me on this journey, bringing over 25 years of experience in customer service, technology, and marketing. He’s a quick learner and an invaluable part of our team.
Together, we make a strong team dedicated to helping you with the back office side of things so you can focus on getting more jobs done.
Why should our clients choose you?
At Truebooks, we believe that true success begins with helping others.
We're proud to demonstrate the value of our services to you, operating with the highest standards of ethics, integrity, and dedication.
When you team up with us, you're not just another client—you’re part of our family.
Here’s what that means for you:
• Rapid Response:
We answer every email, phone call, or inquiry within 24 hours.
• Construction Industry Advisory Services:
We deal with the same hustle and grind of the construction world every day. Having us on your side means you benefit from our firsthand experience and advice tailored to your industry. We help you navigate the unique challenges of the construction business and actively look for ways to enhance every aspect of your business.
• Hands-on Tech-Savvy Support:
We’re experts in the tools and technology we use to streamline your business and gather the information we need to do our work. Unlike other firms that just throw tech at you and expect you to figure it out, we handle as much as possible of the setup and guide you through any remaining step. Our goal is to minimize your involvement and ensure you’re comfortable and ready to use the technology efficiently. If you are using some other tools outside of our tech stacks (like timesheets or job management apps), we will make sure to get all the knowledge we need to sync to our system or extract any information we need.
As entrepreneurs ourselves, we understand it can get frustrating running a small business.
You are passionate about your trade and serving your clients is probably where you get the most rewards.
Handling the office work is a whole different ball game.
We’ve got your back with all the support and guidance you need, so you can spend less to no time on the books and more time on the job site.
Can you provide your services online or remotely? If so, please add details.
Absolutely! We’ve been a virtual bookkeeping firm from day one, using technology to deliver top-notch services to Contractors and Tradesmen throughout Canada.
What changes have you made to keep your customers safe from Covid-19?
Since we were already set up as a virtual bookkeeping firm before Covid-19, we didn’t need to make major changes.
We’ve always conducted our meetings over the phone or with Zoom, so there’s no need for face-to-face interactions.
All your receipts and documents are securely transmitted through the Cloud using receipt management software.
This means you can send us everything you need without having to worry about in-person exchanges or handling physical paperwork.
Your safety and convenience are our priorities, and our remote setup ensures you stay protected while we handle your bookkeeping efficiently.
Stop Chasing Receipts System
We know one of the biggest headaches for contractors and tradesmen is tracking and organizing receipts, bills, and paperwork. Let’s face it, you’d rather be on the job site than buried in paperwork.
But here’s the deal: we can’t do a good job without those receipts and bills. We need them to categorize expenses correctly and record any tax you’ve paid so you can claim it back.
That’s why we’ve created a system to gather most of your receipts, bills, and paperwork automatically, with minimal effort from you! We use tried-and-true receipt management software to collect everything in one place.
Here’s how it works:
• Automatic Emailing: Most receipts get sent to us automatically by your suppliers or through auto-forwarding rules from your email.
• Website Fetching: Other receipts are pulled automatically from supplier websites.
• Snap and Upload: For the remaining few, just snap a picture with your phone and upload them.
We’ll set you up with all the major suppliers, and if we’re missing anything, we’ll proactively send you a list so you can email or snap a picture while it’s fresh in your mind.
With our system, you can stop chasing receipts and get back to doing what you do best—working on the job site!
Automated Cloud Bookkeeping
Think of every line on your business and credit card statements as part of your business story. Recording each expense, revenue, and payment is like building that story, and that’s what bookkeeping is all about.
With our cloud accounting software, we connect your business bank and credit card accounts to upload transactions daily. This means we handle the bookkeeping as it happens, rather than waiting for monthly statements.
Truebooks can even set up read-only access to your bank feeds and statements, taking even more of the burden off your shoulders.
Consistent bookkeeping gives you an accurate snapshot of your business’s financial health whenever you need it.
If you’re not using a job management software yet (and we highly recommend you do), our accounting software has integrated modules that let you invoice clients online, get paid efficiently, allow access to an infinite amount of team members, and run your business on the go with a phone app—all with bank-level security.
Direct Deposit Payroll & CRA Remittances
We handle your payroll efficiently, making sure your crew gets paid on time via direct deposit. Plus, we take care of all CRA remittances, so you stay compliant without lifting a finger.
Your employees can access their pay stubs and yearly T4s online anytime.
All you need to do is provide us with the total payable hours for each employee for the pay period. You can send us this info in whatever way works best for you.
GST & WCB Filing
Dealing with GST and WCB can be a headache.
We take care of your GST filings and Workers' Compensation Board (WCB) reports, making sure everything is filed correctly and on time, so you don’t have to worry about it.
Employee Float Expense Tracking
On the job site, it’s common for team members to grab last-minute materials or supplies, sometimes paying out of pocket or using cash advances.
Either way, you need a solid system to track these expenses.
We’ve got you covered. We’ll track all your employees' business expenses, ensuring that every penny spent is accounted for and properly managed.
Supplier Bill Payment Scheduling
Never miss a payment again. We handle scheduling and managing your supplier bills, ensuring payments are made on time and keeping your relationships with suppliers in good shape.
Here’s how it works: We use a secure third-party accounts payable app that links your bank account with our accounting software. Once we set up the payment terms with you, we’ll schedule your bills for payment. You’ll get an email notification each time, and funds won’t be withdrawn until you approve the payment.
The approval process is customizable to fit your needs. After you give the green light, funds are transferred from your bank account to the third-party service, which then informs your supplier of the payment details and the total amount deposited.
This service saves you from the hassle of weekly or biweekly online banking and multiple e-transfers.
Monthly “On Track” Report
Keep your business on track with our Monthly “On Track” Report.
After we wrap up your monthly bookkeeping, we send you a detailed overview of your financial health right to your inbox.
You’ll get a PDF report and a video summary highlighting your strengths and where you can improve.
Here’s what’s included in the report:
• Profit and Loss Report: See how your income and expenses stack up.
• Balance Sheet: Get a snapshot of your assets, liabilities, and equity.
• Accounts Receivable Details: Track what’s coming in and manage outstanding invoices.
• Accounts Payable Details: Keep an eye on what’s due and stay on top of your bills.
With these insights, you’ll have a clear picture of your financial status and be better equipped to make informed decisions.
Peace of Mind Checklist
Our Peace of Mind Checklist makes sure all your financial bases are covered, so you can focus on the job site with confidence.
This service is fully customizable to track the metrics that matter most to you.
Here’s what we can include:
• Tax Savings: Ensure you’re setting aside enough money to cover your tax payments based on your current profits.
• Gross Profit Margin: See if your profit margins are meeting or exceeding industry benchmarks.
• Marketing Spend: Track how much you’re spending on marketing and make sure it’s hitting the right targets.
• GST and WCB Filings: Confirm that your GST and WCB filings are up-to-date and accurate.
With our checklist, you’ll have a clear view of your financial health and peace of mind that nothing is falling through the cracks.
Industry Advisory Services
Get advice that’s specifically tailored to your trade.
We know the construction industry inside and out, and we’re here to help you tackle its unique challenges.
Working with a bookkeeping firm that understands your industry can save you from costly mistakes.
Whether you have questions about paying subcontractors versus employees, deciding whether to buy or lease a new truck, or choosing the best app for tracking job costs, we’ve got your back.
Need help with a special project, planning for business growth, or deep dives like cash flow forecasting, budgeting, or loan applications? We’re here to assist with that, too.
We also keep up with the latest technology, apps, and software that could benefit your business. We regularly review new tools to ensure you’re equipped with the best solutions.
Reach out via phone, email, or Zoom—whatever works best for you.
We take pride in being involved in your decision-making process and providing valuable insights.
